Proposed Club Consitution
John Kenny, President UCCRFC, has drafted a Constitution for the Rugby Club to comply with IRFU relegations as no previous Constitution was located or known to be in existence.
The draft document is present here for review by club members. Any and all feedback would be be appreciated, please email any observations or recommendations to rugby@uccclubs.ie.
CONSTITUTION OF UNIVERSITY COLLEGE CORK
RUGBY FOOTBALL CLUB
General
- The name of the club shall be called University College Cork Rugby Football Club.
- The objectives of the club are the playing and furtherance of rugby union football within University College Cork.
- The Club shall be affiliated to the Munster Branch of the Irish Rugby Football Union. Within University College Cork the UCC Clubs Executive shall be the governing body for the club.
- The registered address of the club shall be UCC Rugby Club c/o Dept of Sports and Physical Activity, Ferry Lodge, Mardyke Walk, Mardyke, Cork.
- The club colours shall be red and black jersey with skull and cross bones, white shorts and red, white and black socks.
Membership
- (a) Any registered student playing or training for or with any UCC RFC Team shall be considered a playing member of the club for that season. Playing members of the club shall also include those within the first year of graduation from UCC. Students from other colleges can only become a playing member of the club by a decision of the club management committee. Any registered student with an interest in rugby can also become a member of the Club. Membership can be cancelled by a decision of the club management committee.
(b) Non playing members shall be in the following categories:
1. Ordinary members
2. Corporate members
3. Life members
Such membership shall be granted at the absolute discretion of the Club Committee and any member who has paid an appropriate subscription shall be considered a bona fide member of the club unless such membership has been refused by a final decision of the club management committee.
(c) Waiver of legal rights: pursuant to the provisions of section 34 (1)(b) of the Civil Liability Act 1961 members waive their legal entitlement to claim against a fellow member, Officer of Committee member, compensation for personal injury, loss or damage, however caused.
- Annual subscriptions: The Management Committee may from time to time as they think fit recommend entrance and membership fees to the Annual General Meeting. Annual Subscriptions fall due on the 1st September and any paying member whose subscription is 12 months overdue shall forthwith cease to be a member of the club.
- No person shall be allowed to become an honorary or temporary member of the club or be relieved of payment of the regular subscriptions save that the members and officials of visiting teams (including the match official), shall be deemed to be temporary honorary members for the day on which they are playing/visiting and shall be entitled to enjoy the amenities of the club.
- The Management Committee shall have power to elect honorary life members.
10. Should a member conduct himself in the manner that in the opinion of the Management Committee is derogatory to the club the committee may call for an explanation and if they think fit remove such a person from membership without any obligation to refund his subscription.
11. Data Protection: Pursuant to the provision of the Data Protection Act 1988-2003 members consent to the club obtaining, recording, holding and retaining their personal data (including sensitive personal data) solely for club purposes, either on its computer or its manual filing system and consent to the use of all such data including disclosure to third parties for the proper and effective management of the club.
Club Officers
12. The officers of the club shall be the President, Vice President, Chairman of the Management Committee, Honorary Secretary , Student Secretary, Honorary Treasurer, Student Treasurer, Honorary Fixtures Secretary, Student Fixtures Secretary, Captain of Club, Ladies Captain of Club, Branch Representatives and Public Relations Officers. Club officers shall be elected at the Annual General Meeting of the Club.
Committees
13. The Executive Committee shall consist of the Officers of the Club, Chairman of Rugby Committee, Chairman of the Finance Committee. Past Presidents of the Club shall be ex-offico members of the Executive Committee. Other members of the Club may be co-opted by the Committee. The Club President shall be Chairman of the Executive Committee. The Executive Committee shall meet at least six times per year. The Executive committee shall ensure that ethos and tradition of UCC RFC is maintained. The committee should ensure that proper accounts and books are maintained. The Executive Committee should contribute to the long term development of the Club. The Club should not incur any single expenditure exceeding €10,000 without the consent of the Executive Committee. The Club should not make any full time appointment without the consent of the Executive.
14. The Management Committee shall consist of the Officers of the Club, Chairman of the Rugby Committee and Chairman of Finance Committee and six ordinary members (three of whom shall be students). The quorum of the Management Committee Meetings shall be six. The Management Committee shall have the power to co-opt such additional members as maybe required for special purposes and also to appoint sub-committees.
15. The Management Committee shall be elected at the Annual General Meeting of the club and shall hold office until the next succeeding Annual General Meeting unless otherwise disqualified under these rules. The committee shall hold not less than one meeting per month during the Rugby Football season. No officer or member of the committee shall be removed from office save with the consent of not less than two thirds of the members present and voting at a special meeting.
16. The Management Committee shall exercise general management and control and shall conduct all the business and affairs of the club. Correct accounts and books shall be kept showing the financial affairs and the receipts and disbursements of the club. The committee shall have power to make regulations from time to time touching all matters affecting the club and such regulations shall have the same force and effect as these rules. Every member of the club shall be bound by these rules and all regulations made there under.
General Meetings
17. Every general meeting shall be convened by the Honorary Secretary who shall give each member due notice (minimum of seven days) in writing of the hour, date and place thereof and the reason for convening thereof, the quorum for a general meeting shall be 15.
18. The Annual General Meeting of the club shall be held in the month of April each year. Detailed reports concerning the working of the club for the previous year and its financial position shall be presented by the appropriate officers.
19. A Special General Meeting may be called at anytime at the request of the committee or on a requisition to the Honorary Secretary, signed by not less than 15 paid up full members of the club, giving detailed particulars of the business for which the meeting is required. The Honorary Secretary shall within 15 days from receipt of such requisition convene a Special General Meeting of the club.
20. The President or his nominee shall be chairman of all general meetings and in the absence of the President or his nominee; a chairman may be appointed by those present and entitled to vote.
21. The voting at every general meeting shall be by ballot (or at the Chairman’s discretion, by show of hands) and in the event of a tie the Chairman shall have a second or casting vote. Only bona fide full members of the club and playing members can vote at such meetings and hold office in the club.
